An Office Manager is needed to run the HQ Office of An Taisce, the National Trust for Ireland in The Tailors’ Hall, Back Lane, Dublin 8

The key elements of this full-time job are:

• The day to day running of the office which includes the usual management and maintenance of office supplies, directing general enquiries by phone email and post, and basic book keeping.
• Processing membership applications and renewals. Also to provide An Taisce’s Local Association’s with administrative support and developing membership where time and resources allow..
• Supporting the Board of Directors as required, taking minutes at monthly meetings and assisting in Council meetings 5 times a year and the AGM.
• Assisting in the development and management of governance documents to support compliance with the governance code.
• Fund raising support, for example processing donations.
• Managing cleaning and maintenance staff and contractors
• Basic HR issues of 6 members of staff (renewing annual contracts etc)

The work requires excellent minute-taking and computer skills and considerable office management experience, probably though not necessarily, in the Charities Sector

A management degree and/or 5 years experience would be an advantage and the salary is commensurate at c.€30K.

The office is in our HQ, The Tailors’ Hall, a 300 year old protected structure in the city centre, where you will be working with a small team of professional and committed staff and volunteers

Please download the application form from Google Drive here: https://drive.google.com/file/d/0BxEVOTzgFnKEUUdZSlg3UE01aTg/view?usp=sharing

Please email application form & CV with details of education and experience to [email protected] before Friday 8th September 2017 @ 17:00

An Taisce is an environmental charity working to help protect the built and natural environment

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Detailed job description. (this may be varied subject to circumstances)

GENERAL OFFICE MANAGEMENT

• Day to day running of the office, which includes managing petty cash & credit card expenditure and issuing cheques
• Liaise and negotiate yearly contracts with suppliers, printers, etc
• General enquiries by phone, email and post.
• PR Queries – In conjunction with Communications Officer,
• Manage cleaners and caretaker. Responsible for office and cleaners’ supplies,
• Some very basic book keeping, e.g. collating invoices/scanning/sending to Accountants - approving their lists.
• Ensuring compliance with reporting obligations
• Assisting in the development and management of documents to support compliance with the governance code for a type c organisation
• Basic HR for 6 staff (timetabling annual leave, updating annual contracts etc.
• Volunteer contracts
• Ensuring compliance with health and safety guidelines and legislation

MEMBERSHIP

• Process memberships,
• Manage monthly direct debits & renewals,
• Address member queries,
• Fill out membership cards,
• Send out members’ cards and renewal packs,
• Cheque & cash membership fees lodgements,
• Process credit card payments over the phone/via email,
• Process cc payments received via the website,
• Maintain current members email list,
• Data entry: console record amounts received from monthly statements
• Working through DB (with relevant Local Associations) to remove records of non-(deceased) members.

SUPORT CHAIRMAN AND BOARD

• Provide office support requirements to the Chair
• Administration support to Board of Management
• Attendance & minute taking at BOM meetings, and Council meetings 5 per year followed by minute typing, clarifying and sending.
• AGM organisation and management
• Collating Annual Report & organise printing of Annual Report (will be very basic in 2017.)

  FUND RAISING SUPPORT

• Xmas direct mailing – after letter written by Chair
• Process all donations
• Send and co-ordinate tax back forms to donations of over €250
• Send agreed donor thank you letter to donors.
• Donor ‘THANK YOU’ postcards for those who donate a small amount where a letter is not required or justified
• Draft funding applications, IEN/Policy Submissions. Also, Ireland’s Fund and other sources